Building a secure remote working organisation
So, now that we’ve established the importance of document security for remote working, how do you go about building your overarching protection strategy?
The good news is, it’s a lot less complicated than you think. Armed with the knowledge that vital information doesn’t just leak out of businesses through complex internet-enabled attacks, but often through a lack of simple data security processes, now is the time to review your information management approach and get secure remote working practices in place.
You need to be confident you can secure your business documents and protect sensitive information whist still maintaining compliance with document management regulations. And all of this without impacting people’s ability to access the data, information and documents they require to do their job.
You should consider storage, management, distribution and archives as the critical factors in your information security setup. Ask yourself:
- What level of visibility do you have across your document processes at the moment?
- Are you able to track user activity?
- What protection is currently applied to documents as they move in and out of the organisation in order to minimise security risks?
- Are you confident that only authorised users are accessing sensitive data?
- Can you be sure that all your digital data is only stored for the legally mandated time period?
If you struggle to answer any of these questions or the answer is no, then you need to look for a secure document management and workflow solution. Ask your potential providers to address these areas to make sure that you’re mitigating the risks of data loss and costly fines.
You need a system that can run in the cloud and manage your workflow, giving you the ability to fully monitor and audit business critical information, offer secure protection for your documents and set deletion policies to comply with legislation.
Organisations, more than ever before, can learn not only to survive but thrive in these times of business as unusual.